Personal Data Processing Policy
(CONFIDENTIALITY POLICY)

1. General Provisions

1.1. This policy regarding processing of personal data (hereinafter referred to as the «Policy») is prepared in accordance with paragraph 2 of Part 1 of Art. 18.1 of the Federal Law of the Russian Federation «On Personal Data» No. 152-ФЗ dated July 27, 2006 (hereinafter referred to as the «Law») and defines the position of MEDIPAL LLC, 75, F. Engelsa Str., bld. 21, floor 4, office 403B, Moscow, 105082, Russia, TIN 9701145988, KPP 770101001, p/c: 40702810000180840042 in the Corporate Branch of Sovcombank PJSC Moscow, credit/c 30101810445250000360, BIK 044525360 (hereinafter referred to as the «Company») in the field of personal data processing and protection (hereinafter referred to as the «Data»), respect for the rights and freedoms of everyone and in particular the right to privacy, personal and family secrets.

1.2. The Policy applies to all information that the Website can receive about the User during the use of the Website and its services.

1.3. The use of the Website by the User means consent to this Privacy Policy and the terms of processing of the User’s personal data.

1.4. In case of disagreement with the terms of the Privacy Policy the User must stop using the Website.

1.5. This Privacy Policy directly applies only to the Website. The Company does not control and is not responsible for the websites of third parties, to which the User can go through the links available on the Website.

1.6. The Website Administration does not check the accuracy of the personal data provided by the Website User.

2. Scope of Application

2.1. This Policy applies to Data received both before and after the enactment of this Policy.

2.2. Understanding the importance and value of Data, as well as taking care of observing the constitutional rights of citizens of the Russian Federation and citizens of other states, the Company ensures reliable protection of Data.

3. Definitions

The following terms are used in this Privacy Policy:

3.1. Website means the website of MEDIPAL LLC, located on the domain name www.medipal.ru, carrying out its activities through the Internet resource and related services.

3.2. Website Administration means persons authorized by the owner of the Website to manage the Website, acting on behalf of MEDIPAL LLC.

3.3. Website User (hereinafter referred to as the User) measn a person using the Website without undergoing the registration procedure for the introductory and similar purposes, as well as the person, who has undergone the registration procedure on the Website in order to access to online ordering of goods / services presented on the Website.

3.4. Personal data mean any information relating to a directly or indirectly identified or identifiable individual (the subject of personal data).

3.5. Processing of personal data means any action (operation) or set of actions (operations) performed with or without the use of automation with personal data, including collection, recording, systematization, accumulation, storage, clarification (updating, modification), extraction, use, transfer (distribution, provision, access), anonymization, blocking, removal, destruction of personal data.

3.6. Confidentiality of personal data means mandatory for compliance with the Operator or other person accessed to personal data requirement to prevent their dissemination without the consent of the subject of personal data or availability of other legal grounds.

3.7. Cookies mean is a small fragment of data, sent by a web-server and stored on a user’s computer, which the web-client or a web-browser sends to the web-server in HTTP-request every time it tries to open a page of a corresponding website.

3.8. IP address means a unique network address of a node in a computer network based on the IP protocol.

4. Legal Basis and Purposes of Data Processing

4.1. Processing and security of Data in the Company shall be carried out in accordance with the requirements of the Constitution of the Russian Federation, the Law on Personal Data Protection, the Labor Code of the Russian Federation, the bylaws, other federal laws of the Russian Federation, the governing and methodological documents of the FSTEC of Russia and the FSB of Russia which define the cases and specifics of Data processing.

4.2. The subjects of Data processed by the Company shall include: customers — consumers, including visitors to the website www.medipal.ru, owned by the Company, for the purpose of placing an order on the Website with subsequent delivery to the customer, the recipients of services.

4.3. The Company processes the Subject Data for the following purposes:

4.3.1. Identification of the User, registered on the Website, to place an order and (or) to enter into agreement for the provision of services remotely;

4.3.2. Providing the User with access to personalized resources of the Website;

4.3.3. Establishing feedback with the User, including sending notices, requests regarding use of the Website, service delivery, handling requests and applications from the User;

4.3.4. Identifying the User’s location to ensure that they have access to the personalized resources of the Website;

4.3.5. Providing the User with information and services that are provided by the Company;

4.3.6. Setting up the means for communication with the User.

4.3.7. Providing the User with updates on the range of services, special offers, pricing information, newsletters and other information on behalf of the Website Owner or on behalf of its partners.

4.3.8. Performing advertising activities with the consent of the User.

4.3.9. Providing access to User’s websites or services of the Owner’s partners in order to receive products, updates and services.

5. Subject Matter of Privacy Policy

5.1. This Privacy Policy sets forth the obligations of the Website Administration regarding nondisclosure and ensuring the protection of personal data, which the User provides upon the request of the Website Administration upon registration on the Website.

5.2. Personal information, which is allowed to be processed within the framework of this Privacy Policy, is provided by the User by filling in the feedback form on the Website www.medipal.ru, and may include the following information:

5.2.1. last name, first name, middle name of the User;

5.2.2. contact phone number of the User;

5.2.3. electronic mail address (e-mail);

5.3. The website protects Data, which is automatically transmitted when viewing pages with the system’s statistics script installed: IP address; cookies information; information about the browser (or other program accessing the ad showing); access time; address of the page where the ad unit is located; referrer (address of the previous page); geolocation.

5.3.1. Disabling cookies may make it impossible to access parts of the Website that require authorization.

5.3.2. The Website collects statistics about the IP-addresses of its visitors. This information is used to detect and resolve technical problems and to control the legality of the financial payments.

5.4. Any other personal information not stipulated above (order history, used browsers and operating systems, etc.) would be stored securely and not shared, except as specified in paragraphs.5.7. and 5.8. of this Privacy Policy.

6. Principles and Conditions for Data Processing

6.1. In processing Data, the Company shall adhere to the following principles:

  • Data processing is carried out on a lawful and fair basis;
  • Data is not disclosed to third parties and is not distributed without the consent of the Data subject, except in cases requiring disclosure of Data at the request of authorized state bodies, legal proceedings;
  • Determination of specific legitimate purposes prior to the processing (including collection) of Data;
  • Only those Data are collected that are necessary and sufficient for the stated purpose of processing;
  • Merging of databases containing Data, the processing of which is carried out for purposes incompatible with each other is not allowed;
  • Processing of the Data is limited to the achievement of specific, predetermined and legitimate purposes;
  • Processed Data is subject to destruction or depersonalization upon achievement of the purposes of processing or in case of loss of the need to achieve these purposes, unless otherwise provided by federal law.

6.2. The Company may include the subjects’ Data in publicly available sources of Data, whereby the Company shall take the subject’s written consent to the processing of their Data, or by expressing consent through a website form, by clicking on which the subject of personal data expresses his or her consent.

6.3. The Company shall not process any Data related to race, ethnicity, political views, religious, philosophical and other beliefs, intimate life, membership in public associations, including trade unions.

6.4. The Company does not process biometric Data (information that characterizes the physiological and biological characteristics of a person, based on which it is possible to identify him or her, and which is used by the operator to identify the Data subject).

6.5. The Company does not transfer Data across borders.

6.6. In cases stipulated by the legislation of the Russian Federation, the Company shall be entitled to transfer Data to third parties (the federal tax service, the state pension fund and other state bodies) in cases stipulated by the legislation of the Russian Federation.

6.7. The User agrees that the Website Administration has the right to transfer personal data to third parties, in particular courier services, postal organizations, telecommunication operators, solely for the purpose of fulfilling the User’s request posted on the Website.

6.8. Persons processing Data on the basis of an agreement concluded with the Company (commissioned by the operator) shall be obliged to comply with the principles and rules of data processing and protection stipulated by law. For each third party, the contract shall define the list of actions (operations) with the Data to be performed by the third party processing the Data, the purpose of processing, establish the obligation of such person to maintain confidentiality and ensure the security of the Data during their processing, specify the requirements for the protection of the processed Data in accordance with the Law.

6.9. In order to fulfill the requirements of the current legislation of the Russian Federation and its contractual obligations, the Company shall process Data both with and without the use of automation tools. The set of processing operations includes collection, recording, systematization, accumulation, storage, clarification (updating, modification), extraction, use, transfer (provision, access), depersonalization, blocking, deletion, destruction of Data.

6.10. The Company shall not make decisions based solely on the automated processing of Data, which produce legal consequences in respect of the Data subject or otherwise affect his rights and legitimate interests, except in cases stipulated by the legislation of the Russian Federation.

7. Rights and Obligations of Data Subjects, as well as of the Company in Terms of Data Processing

7.1 The User shall provide accurate information about personal data required to use the Website.

7.2. Update, supplement the provided information about personal data in case of changes in such information.

7.3. The subject, whose Data is processed by the Company, has the right to:

  • Receive from the Company: confirmation of the fact of Data processing and information about the availability of Data related to the relevant Data subject; information about the legal grounds and purposes of Data processing; information about the methods of Data processing used by the Company; information about the name and location of the Company; information about persons (excluding employees of the Company) who have access to the Data or to whom the Data may be disclosed on the basis of an agreement with the Company or on the basis of federal law; a list of the processed Data relating to the subject of the Data, and information about the source of their receipt, unless a different procedure for providing such Data is provided for by federal law; information about the terms of Data processing, including the terms of their storage; information on the procedure for exercising by the Data subject of the rights provided for by the Law; name (full name) and address of the person processing the Data on behalf of the Company; other information provided for by the Law or other regulatory legal acts of the Russian Federation;
  • Require the Company to clarify its Data, block it or destroy it if the Data is incomplete, outdated, inaccurate, illegally obtained or not necessary for the stated purpose of processing;
  • Withdraw your consent to the processing of Data at any time;
  • Demand the elimination of illegal actions of the Company in relation to its Data;
  • Appeal against the actions or inaction of the Company to the Federal Service for Supervision of Communications, Information Technology and Mass Communications (Roskomnadzor) or in court if the Data subject believes that the Company is processing his Data in violation of the requirements of the Law or otherwise violates it rights and freedoms;
  • Protect their rights and legitimate interests, including damages and / or compensation for moral damage in court.

7.4. In the course of Data processing, the Company shall:

  • Provide the Data subject, at his request, with information regarding the processing of his PD, or legally provide a refusal within thirty days from the date of receipt of the request of the Data subject or his representative;
  • Explain to the Data subject the legal consequences of refusal to provide the Data, if the provision of the Data is mandatory in accordance with federal law;
  • prior to the start of Data processing (if the Data is not received from the Data subject), provide the Data subject with the following information, except as provided for in part 4 of Article 18 of the Law: 1) name or surname, name, patronymic and address of the Company or its representative; 2) the purpose of the Data processing and its legal basis; 3) intended users of the Data; 4) the rights of Data subjects established by the Law; 5) the source of the Data.
  • Take the necessary legal, organizational and technical measures or ensure their adoption to protect the Data from unauthorized or accidental access to them, destruction, modification, blocking, copying, provision, distribution of the Data, as well as from other illegal actions in relation to the Data;
  • Publish on the Internet and provide unrestricted access using the Internet to a document defining its policy regarding Data processing, to information about the Data protection requirements being implemented;
  • Provide Data subjects and/or their representatives free of charge with the opportunity to familiarize themselves with the Data when making a relevant request within 30 days from the date of receipt of such a request;
  • Block illegally processed Data related to the Data subject, or ensure their blocking (if the Data processing is carried out by another person acting on behalf of the Company) from the moment of application or receipt of a request for the verification period, in case of detection of illegal Data processing upon the request of the Data subject or his representative or, at the request of the Data subject or his representative or the authorized body for the protection of the rights of personal data subjects;
  • Clarify the Data or ensure its clarification (if the Data is processed by another person acting on behalf of the Company) within 7 working days from the date of submission of the information and remove the blocking of the Data, if the fact of inaccuracy of the Data is confirmed based on the information provided by the Data subject or his representative;
  • Stop illegal processing of Data or ensure the termination of illegal processing of Data by a person acting on behalf of the Company, in case of detection of illegal processing of Data carried out by the Company or by a person acting on the basis of an agreement with the Company, within a period not exceeding 3 business days from the date of such detection;
  • Terminate the processing of the Data or ensure its termination (if the processing of the Data is carried out by another person acting under an agreement with the Company) and destroy the Data or ensure their destruction (if the processing of the Data is carried out by another person acting under an agreement with the Company) upon achieving the purpose of processing the Data, if otherwise not provided by the agreement, to which the Data subject is a party, beneficiary or guarantor, if the purpose of Data processing is achieved;
  • Terminate the processing of the Data or ensure its termination and destroy the Data or ensure their destruction in the event that the Data subject withdraws consent to the Data processing, if the Company is not entitled to process the Data without the consent of the Data subject;
  • Maintain a log of requests from PD subjects, which should record the requests of Data subjects to receive Data, as well as the facts of providing Data in response to these requests.

8. Requirements for Data Protection

8.1. In processing Data, the Company shall take the necessary legal, organizational and technical measures to protect Data from unauthorized and/or unauthorized access to it, destruction, change, blocking, copying, submission, distribution of Data, as well as from other unlawful acts in relation to Data.

8.2. Such measures in accordance with the Law, in particular, include:

  • Appointment of a person responsible for organizing the processing of the Data and a person responsible for ensuring the security of the Data;
  • Development and approval of local acts on the processing and protection of Data;
  • Application of legal, organizational and technical measures to ensure the security of the Data: identification of threats to the security of the Data during their processing in personal data information systems; application of organizational and technical measures to ensure the security of Data during their processing in personal data information systems necessary to meet the requirements for Data protection, the implementation of which ensures the levels of Data security established by the Government of the Russian Federation; the use of information security tools that have passed the conformity assessment procedure in the prescribed manner; evaluation of the effectiveness of the measures taken to ensure the security of the Data prior to the commissioning of the personal data information system; accounting for machine media of the Data, if the Data is stored on machine media; detection of facts of unauthorized access to the Data and taking measures to prevent such incidents in the future; recovery of Data modified or destroyed due to unauthorized access to them; establishing rules for access to the Data processed in the personal data information system, as well as ensuring the registration and accounting of all actions performed with the Data in the personal data information system.
  • Control over the measures taken to ensure the security of the Data and the level of security of personal data information systems;
  • Assessment of the harm that may be caused to the Data subjects in case of violation of the requirements of the Law, the ratio of the specified harm and the measures taken by the Company aimed at ensuring the fulfillment of the obligations stipulated by the Law;
  • Compliance with the conditions that exclude unauthorized access to material data carriers and ensure the safety of the Data;
  • Familiarization of the employees of the Company directly involved in the processing of Data with the provisions of the legislation of the Russian Federation on Data, including the requirements for Data protection, local acts on the processing and protection of Data, and training of employees of the Company.

9. Data Processing (Storage) Periods

9.1. The Data processing (storage) periods are determined on the basis of the Data processing objectives. The User’s Personal Data shall be processed without time limitations, in any lawful manner, including in the information systems of personal data with or without the use of automated means.

9.2. Data whose processing (storage) period has expired shall be destroyed, unless otherwise provided by federal law. Storage of Data after termination of its processing shall only be allowed after depersonalization.

10. Procedure for Obtaining Explanations on Processing of Data

10.1. Persons whose Data are processed by the Company may obtain explanations with respect to the processing of their Data by contacting the Company in person or by sending a written request to the following address: 75, F. Engelsa Str., bld. 21, office 2116, Moscow, 105082, Russia.

10.2. If an official request is sent to the Company, the following information must be specified in the text of the request:

  • Full name of the Data Subject or his representative;
  • Number of the primary personal identification document of the Data Subject or his representative, information about the date of issue of the said document and the body which issued it;
  • Information confirming the Data Subject’s relationship with the Company;
  • Feedback information for the Company to respond to the request;
  • Signature of the Data Subject (or his representative).

If the request is sent electronically, it shall be in the form of an electronic document and signed by electronic signature in accordance with the laws of the Russian Federation.

11. Specifics of Processing and Protection of Data Collected by the Company Using the Internet

11.1. The Company shall process and protect Data coming from users of the Website, from the resource www.medipal.ru, as well as coming to the Company telephone number + 7 (499) 426-09-95, to the e-mail address info@medipal.ru, through the Company’s feedback form, located at www.medipal.ru.

11.2. Data Collection. There are two main ways in which the Company obtains Data via the Internet:

11.3. Provision of Data. Provision of Data — independent entry of data (including surname, first name, patronymic, contact phone number, e-mail address, address) by Data subjects by filling out appropriate forms on the Website and by sending e-mails to the corporate addresses of the Company.

11.4. Automatically collected information. The Company can collect and process information that is not personal data:

  • Information about user interests on the Website based on user search requests entered on the Website about products sold and offered for sale by the Company in order to provide the Company’s customers with relevant information when using the Website, as well as generalization and analysis of information about which sections of the Website and products are most popular among the Company’s customers;
  • Processing and storage of user search queries on the Website in order to generalize and co. The Company automatically receives certain types of information obtained through user interaction with the Website, email correspondence, etc. This refers to technologies and services such as web protocols, cookies, web memos, and applications and tools from a specified third party. However, web tags, cookies and other monitoring technologies do not automatically receive the Data. If the user of the Website provides his Data at his own discretion, for example, when filling out a feedback form or sending an email, only then the processes of automatic collection of detailed information for the convenience of using the websites and/or to improve the interaction with users are triggered.

11.5. Use of Data. The Company shall be entitled to use the provided Data in accordance with the stated purposes of its collection, subject to the consent of the Data subject, if such consent is required in accordance with the requirements of the legislation of the Russian Federation in the field of Data. The obtained Data in a generalized and depersonalized form may be used to better understand the needs of customers of goods and services sold by the Company and to improve the quality of services.

11.6. Transfer of Data. The Company may entrust Data processing to third parties only with the consent of the Data subject. a) In response to lawful requests from the competent public authorities, in accordance with the law, court orders, etc. b) Data may not be transmitted to third parties for marketing, commercial or similar purposes, unless the Data subject has given his prior consent. c) Data may be transmitted to courier services for the purpose of order delivery.

11.7. The Website contains links to other web resources where there may be useful and interesting information for users of the Website. However, this Policy does not apply to such other websites. Users clicking on the links to other websites are recommended to read the policies on data processing posted on such websites.

11.8. Users of the Website may withdraw their consent to the processing of Data at any time by sending an e-mail to the following address: info@medipal.ru, or by sending a written notice to the Company at the following address: 75, F. Engelsa Str., bld. 21, office 2116, Moscow, 105082, Russia. Upon receipt of such notification, processing of User Data will be terminated and his Data will be deleted, except where processing can be continued in accordance with the law.

12. Settlement of Disputes

12.1. Before filing a lawsuit in court for any disputes arising out of relations between the Website’s User and the Administration, it is obligatory to file a complaint (written offer for voluntary dispute resolution).

12.2. The recipient of the claim within 30 calendar days from the date of receipt of the claim shall notify the claimant in writing of the results of its consideration.

12.3. In case of failure to achieve the agreement, the dispute will be transferred for consideration in the judicial authority at the location of the owner of the Website in accordance with the current legislation of the Russian Federation.

12.4. The current legislation of the Russian Federation shall apply to this Privacy Policy and the relations between the User and the Website Administration.

13. Final Provisions

13.1. This Policy is a local regulatory act of the Company. This Policy is publicly available. Public accessibility of this Policy is ensured by publication on the Company’s Website.

13.2. The Website Administration has the right to make changes to this Privacy Policy without the consent of the User.

13.3. The new Privacy Policy comes into force upon its publication on the Website, unless otherwise stipulated by the new Privacy Policy version.

13.4. Any suggestions or questions on this Privacy Policy should be reported to the Website Administration via the feedback form at www.medipal.ru.

13.5. The current Privacy Policy is available at www.medipal.ru.